MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE
ARABIAN ACRES METROPOLITAN DISTRICT
Held:
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Attendance |
The regular meeting of the Board of Directors
of the Arabian Acres Metropolitan District was called and held in accordance
with the statutes of the State of Gene L. Billings Radford Walker David J. Biondo Dennis Yoder Also present was Dave and Debbie Stanford with
AquaTest, Inc. Also present was Ken
Rupp, the District’s private consultant.
Also presented was Dave Barwick, the operator bidding on the Operations
contract for the District and Terry Malcom, the bidder for the Administration
contract for the District. Director Jordan was excused due to a conflict in his schedule pursuant to 32-1-905(1) (g), C.R.S. |
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Call to Order |
Director Yoder noted that a quorum was present
and called the regular meeting of the Board of Directors of the Arabian Acres
Metropolitan District to order at |
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Disclosure Matters |
Director Yoder asked
the Board to confirm that no changes have occurred to any of the Directors’
interests that warrant amending the written disclosures on file with the Secretary of State’s Office with
regard to any potential conflicts of interest. Pursuant to |
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Public Comment |
A
letter from the homeowner whose home was destroyed by fire at 747 Kutsu Ridge
was presented requesting the Board allow them an additional 3 months before
resuming their monthly service fee billing.
Upon motion duly made, seconded and unanimously approved, the Board
denied the homeowner’s request and directed that their billing to resume at
this time. |
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Approval of Minutes |
The minutes of the regular meeting of the Board of
Directors held |
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Financial Matters |
Director Biondo reviewed the financial statement and expenses. It was noted that the Park State Bank checking account has a balance of approximately $33,393.15 and the Colorado Trust account carried a balance of $21,879.26. A motion was made, seconded and duly carried by a majority vote of 2 to 1 to approve the financial statements and cash disbursements as presented. Director Walker abstained from voting. It was noted that Joan Fritsche of Seter and Vander Wall is still reviewing the budget. |
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Manager’s Report |
Mr. Stanford presented his report including the information that the District has made 3 taps this year. His report was accepted as presented. Mr. Rupp presented a reply to
the Manager’s Report delivered to the Board and himself in an untimely manner
at the November Board of Directors meeting, dated November 15, 2005, where
certain issues were raised concerning improper chlorine contact time from
Control Building A to the nearest tap and the past and/or future engineering
results thereof. Mr. Rupp passed out
various maps, copies of engineering reports, letters to the State and a
Disclosure Schedule to the Board members.
Mr. Rupp pointed out that all proper steps had been taken concerning
the chlorine contact time from Control Building A to the nearest tap. There is one tap at 562 Donzi Trail that
should be moved from the two inch tank feeder line to the four inch main at
some time in the future, as disclosed in the Disclosure Schedule issued upon
formation of the District. Mr. Rupp
also pointed out that the two street valves in |
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Attorney’s Report |
Mr. Rupp reported that there has been no further progress for the two easements or the Augmentation and Exchange Decree. |
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Other Business |
The Board also suggested that a search be undertaken to locate a new auditor for this year using a bid process. The Board affirmed that the
Board is in agreement with Dave Barwick, in principal, regarding the draft
contract for his taking the position of District System Operator. The base contract fee of $1500.00 was
discussed and agreed upon as well.
Directors The Board affirmed that the
Board is in agreement with Terry Malcom, in principal, regarding the draft
contract for his taking the position of District Administrator. Directors A motion was made, seconded and unanimously carried to increase the District’s base monthly service fee by $10.00 beginning January 1, 2006. The Board discussed the
coordination of a time, which is mutually agreeable for Terry Malcolm, Dave
Barwick and AquaTest, Inc. for the transfer of all District records,
equipment, keys, etc. to be transferred to Mr. Malcom’s office. Director Biondo was appointed to physically
conduct the transfer on A motion was made, seconded and duly carried unanimously for Director Billings to be the designated representative for the District. Mr. Rupp presented the Fourth Amended and Restated Advance and Reimbursement Agreement. He presented a plan for a token payment by the District of $1000.00 for this year. He stated that the partnership would extend the agreement through the end of 2006 with no interest, whether the District made a payment or not. The balance of the agreement and promissory note before the payment is $47,854.00. A motion was made to approve a $1000.00 payment by the District for 2005 and to affix the proper signatures to the appropriate documents to restate the agreement for 2006. The motion was seconded and unanimously approved. Mr. Rupp presented the new documents to the Board for signatures, however had not brought the old promissory note to the meeting. It was decided by the Board and Mr. Rupp to make the transfer of the appropriate documents sometime after the meeting with Director Billings. AquaTest, Inc. was directed to draft a check in the amount of $1000.00 for disbursement to The Rupp Family Partnership, once all paperwork had been properly transferred. |
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Adjournment |
There being no further business
to come before the Board, and upon motion duly made, seconded and unanimously
carried, the meeting was adjourned at _________________________________________ Secretary for the Meeting |