MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE
ARABIAN ACRES METROPOLITAN DISTRICT
Held:
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Attendance |
The regular meeting of the Board of Directors
of the Arabian Acres Metropolitan District was called and held in accordance
with the statutes of the State of Gene L. Billings Alan L. Jordan Dennis S. Yoder David J. Biondo Radford K. Walker Also present were Nancy Reeder with AquaTest,
Inc.; |
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Call to Order |
Director Billings noted that a quorum was
present and called the regular meeting of the Board of Directors of the
Arabian Acres Metropolitan District to order at |
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Disclosure Matters |
Director Billings
asked the Board to confirm that no changes have occurred to any of the
Directors’ interests that warrant amending the written disclosures on file with the
Secretary of State’s Office with regard to any potential conflicts of
interest. Pursuant to |
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Approval of Minutes |
The minutes of the regular meeting of the Board of
Directors held |
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Financial Matters |
Director Jordan had emailed to
everyone his report on the financial overview of the District as of December The builder at 105 Denwood has finally submitted all the necessary
paperwork for tapping into the system, and the tap is scheduled for Monthly financial statements and expenses were reviewed. In addition to the checks listed on the check register, a $2,444.66 check to David Lindholm and an $8,000.00 check to transfer the above-mentioned tap fee into the District’s Colorado Trust account have been written. Director Jordan questioned an item on the Seter and Vander Wall
invoice. The time charged for completing
form DLG-70 as part of the budget expense seems very high, as this is a
simple form to complete. Mr. Seter
agreed to review the charge and issue a credit if possible. Director Walker asked if it was possible to show “previous month” on
the Income/Budget Statement, and the Directors asked Ms. Reeder to make that
change to the report. A motion was made for the Board to approve the financial statements and cash disbursements as presented. The motion was seconded and unanimously carried. The audit proposal from Mason Russell and West was reviewed. The cost has gone up $600 from last year. A note with the proposal explains that the increase is due to changes in GASB accounting and reporting procedures. Ms. Reeder suggested that if the District was interested in seeking additional proposals for the 2005 audit, they send out an RFP in the fall (September or October) so they have responses by the January 2006 Board Meeting. A motion was made for the Board to accept the proposal from Mason Russell and West to prepare the District’s 2004 annual audit. The motion was seconded and unanimously carried. Directors Jordan and Yoder signed the proposal. |
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Manager’s Report District Administration Attorney’s Report Other Business Adjournment |
Mr. Stanford’s written report states that that system is running well. He is out of town this weekend and provided the name and number of the contact person in his absence in case of an emergency. Mr. Rupp asked Ms. Reeder to remind Mr. Stanford to follow up with the ‘conflict of interest’ issue regarding the on-site stream flow inspection requested by Highland Lakes District’s attorney, Jim Felt The Directors discussed the role of Seter and Vander Wall as the District’s counsel. The Directors reiterated the fact that all legal issues and discussion go through Director Billings with the exception of financial and budget issues, which may be handled directly by Director Jordan with copies of all correspondence to Director Billings. In an effort to decrease legal expenses, the Directors also instructed Mr. Seter that all legal work will be at the direction of the Board, and that Seter and Vander Wall is not to automatically perform any duties unless specifically directed to do so by the Board. Mr. Seter
presented a draft copy of the Annual Administrative R Mr. Seter
gave Ms. Reeder the Affidavit of Qualification of Director forms, which will
be signed by the Directors and notarized at the February meeting. At this time, Mr. Rupp had no additional information to report on the Camp Iana/CSU easement or the Trout Haven Resort easement for vacated roadway property. Mr.
Lindholm has filed the Augmentation and Exchange Water Court Degree and the
public notice of the filing has been published in the local Well Drilling: The Directors would like Mr. Stanford to inquire with well drilling firms and find out what their lead time would be for re-drilling well #5. Mr. Rupp gave a rough estimate of $10,000 to $12,000 to have the well drilled and get on-line. Mr. Rupp also stated that there might be other charges involved, as per engineer projections from the District formation process. Regardless, Mr. Rupp recommended that the District proceed with the process, as the time factor is the most crucial in the well development process. Mr. Rupp also noted that all of the costs of placing a new well on-line, will not be experienced all at once by the District and the District should proceed on a ‘cash available’ basis with each phase of the well development process. The District can always elect to place the project on hold, in the event of the District’s lack of Capital Improvement funds, until such time as funds are again available to the District for continuing this project. Well drill permits are valid for one year to put the well to “beneficial use”, and they can be extended for one more year if necessary. (Post
meeting note: Ms. Reeder verified the
following well permit expiration dates:
Well #3 - Director Jordan feels that the District can proceed with drilling one well, as there are sufficient funds in the Colorado Trust account. Director Biondo questioned if any grant money might be available, and agreed to investigate that possibility. Rules and Regulations Revision: As directed
at the last meeting, Ms. Reeder revised the Rules and Regulations to include
the requirement of a $15,000 surety bond from any excavator performing taps
within the District. The revised pages
were reviewed by the Directors. Mr.
Rupp made note to
the Board of Directors that the bond requirement have an adverse effect
on the yearly
number of taps
, but agreed that the requirement is in the best interest of the District. Mr. Rupp recommended that the situation be
monitored. The changes will take
effect 45 days from the Trout Haven Promo Letter: The Directors discussed the information letter that Director Biondo presented at the December 2004 Board meeting. Director Walker and Mr. Rupp agreed to review and edit the letter, and present a more finalized version to the Board. Director Billings noted that once the final version is ready, it should be reviewed by the attorneys before being mailed to homeowners. The
Directors again discussed incentives for obtaining additional taps and
reviewed some of the attorney’s previous comments with Mr. Seter. The target area of any incentive program is
anyone within the District with a well, not just the Trout Haven, UNCC Locates: A bill has been introduced into the state legislature (HB 05-1073) that would change the terminology of “grading” and “excavation” to help eliminate the current problem with the Teller Department of Transportation calling in many locates when they will be only road grading. UNCC will not take a stand on either side of the issues, and suggests that each UNCC member pursue this bill as they see fit. The Special District Association has not yet addressed this issue yet because the bill is so new There being no further business
to come before the Board, and upon motion duly made, seconded and unanimously
carried, the meeting was adjourned at _________________________________________ Secretary for the Meeting |
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