MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE
ARABIAN ACRES METROPOLITAN DISTRICT
Held:
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Attendance |
The regular meeting of the Board of Directors
of the Arabian Acres Metropolitan District was called and held in accordance
with the statutes of the State of
Dennis S. Yoder Gene L. Billings Radford K. Walker Alan L. Jordan David J. Biondo Also present were David Stanford of Aqua
Test, Inc., Joan Fritsche of Seter and Vanderwall, P.C. the District’s
attorney, Ken Rupp the District’s private consultant. RFP participants present for Board
interview were David Barwick and Chris Strole, RFP bidders for operators of
water system, Clifton Gunderson of R.S. Wells LLC, Carrie Barstow CPA, Dawn
Schilling CPA, Judy Simonson of Simonson & Assoc. Inc., Roger
Migchelbrink of ECO Resources, Inc., Thomas Tharnish, and Terry Malcom. |
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Call to Order |
Director Yoder noted that a quorum was present
and called the regular meeting of the Board of Directors of the Arabian Acres
Metropolitan District to order at |
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Disclosure Matters |
Director Yoder asked
the Board to confirm that no changes have occurred to any of the Directors’
interests that warrant amending the written disclosures on file with the Secretary of State’s Office with
regard to any potential conflicts of interest. Pursuant to |
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Approval of Minutes |
Approval of Minutes tabled until next meeting. |
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Manager’s Report Financial Matters Attorney’s Report Other Business |
Due to the extent of the agenda and that Mr. Stanford needs to leave the meeting early, the Manager’ report was presented to the Board early. Dave Stanford of Aqua Test, Inc. informs the Board of a drop test
performed Mr. Stanford states that the water loss is 4,000 gallons per day, down
from 7,000 in an earlier Email. Dave
Stanford asks the Board whether he should fix the leak at the valve on
Daniwood Grove. Mr. Rupp disputes the
4,000 gallons per day loss and questions whether it is just the one valve
stem, other leaks, meter problem, or change in usage of customers? Mr. Rupp questions the validity of the drop
test as too many unknown factors could affect the results of the test. The Board instructs Dave Stanford to
monitor the situation and to notify the Board if the loss increases over
time. Mr. Stanford raised several concerns related to source water and chlorine
contact time. Two customer’s service
taps should be moved to adjacent 4” main due to insufficient chlorine contact
time. Algae have currently been
observed in the holding tank. Dave
recommends taking any well off line that produces algae. Re-drilling another
well is an alternative or a new filtration system could be installed to
satisfy CCT. JPS engineering should
revaluate this issue for the primary purpose of CCT. JDS – Hydro would look at the water
intrusion issue as well. Mr. Stanford
advised the Board to budget for sufficient chlorine contact time engineering
and related improvements. Mr. Rupp
attempted to address these issues, however due to the untimely manner in
which the Manager’s report was submitted to the Board for review, Mr. Rupp
plans to address these issues at the next regular Board meeting in December,
once he has had time to properly review the Manager’s report and its
contents. It was reported that an
additional tap fee was received bringing the total taps to three for the
year. The financials show the District has $23,851.19 in Park State Bank
checking account and $45,245.81 in the Colorado Trust account. The monthly financial statements and
expenses were reviewed. Check # 1524 was voided to Sierra Water as a
duplicate billing error. A motion was made for the Board to approve the
financial statements and cash disbursements as presented. The motion is
seconded and unanimously carried. A motion is put on the floor by Al Jordan to move $23,500 from Colorado
Trust to A discussion by the Board members ensues concerning Public Notice of Budget Meeting about proposed rate change of monthly fee increase of $10 for 2006. Joan Fritsche recommends we certify the mill levy before No further progress was reported for the two easements or the
Augmentation and Exchange Decree. Director Yoder read to Board members the Email received from John
McGinn, the District’s engineer, regarding his recommendations for
proceedings and selection process of the new Administration and Management
Contractor and the System Operator Contractor. |
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Joan counseled the Board on the format of questions on the bids for
operations, management, administration, and record storage for AAMD. Interviews began with Thomas Tharnish from Monument for operations with
a bid of $1,500 per month. The next
interview was conducted with David Barwick and Chris Strole for operations
with a bid of $1,500 per month, negotiable.
Next was Clifton Gunderson of R.S. Wells LLC for administration and
management with a bid of $850 - $1,250 per month. Carrie Barstow, CPA was interviewed next
for administration and billing with a bid of $650 -$750 per month,
additionally she would charge $18,000 per year for full accounting services
with quarterly reporting. Dawn
Schilling, CPA is our next interview with a bid of $3,000 per month. Judy
Simonson & Associates, Inc. for accounting, billing, and management, put
in a preliminary bid of $2,000 per month.
Terry Malcom was interviewed for administration and management of the
District. Mr. Malcom submitted a
preliminary bid of $2,000 per month, negotiable. The last bidder interviewed is Roger
Migchelbrink from Eco Resources for operations at about $1,200 per month. Invitations are to be extended to Judy Simonson & Associates, Inc.,
David Barwick & Chris Strole, Terry Malcolm, and Eco Resources, Inc. for
a special meeting declared for final bidding process and selection to be held
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Adjournment |
There being no further business
to come before the Board, and upon motion duly made, seconded and unanimously
carried, the meeting was adjourned at _________________________________________ Secretary for the Meeting |