MINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS
OF THE
ARABIAN ACRES METROPOLITAN DISTRICT
Held:
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Attendance |
The special meeting of the Board of Directors
of the Arabian Acres Metropolitan District was called and held in accordance
with the statutes of the State of
Dennis S. Yoder Gene L. Billings David J. Biondo Directors Alan Jordan and Radford Walker were
excused, pursuant to 32-1-905(1)(g), C.R.S. Also present were Ken Rupp, private consultant to the District. Bidding Contractors present for interview were Roger Migchelbrink Operations Coordinator, Echo Resources, Inc. for operator; David Barwick & Chris Strole, for operator; Judy Simonson of Simonson & Associates, Inc. for accounting, billing, and management; Terry Malcolm, accounting, billing, and management. |
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Call to Order |
Director Yoder noted that a quorum was present
and called the regular meeting of the Board of Directors of the Arabian Acres
Metropolitan District to order at |
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Disclosure Matters Interview Process Other Business |
Director Yoder asked
the Board to confirm that no changes have occurred to any of the Directors’
interests that warrant amending the written disclosures on file with the Secretary of State’s Office with
regard to any potential conflicts of interest. Pursuant to First
Interview: Roger Migchelbrink,
Operations Coordinator with Echo Resources, Inc. Operates 102 water and wastewater systems
throughout the mid-west, performs meter reading duties. Base bid of $1,250 per month with no
sampling, no hydrant or valve maintenance, discretionary services – based on
response and allotted base hours included.
Not a lot of services above baseline.
Emergency response would come from Second interview: Dave Barwick, Class 2 & Class B water
operations & Chris Stroll, Class 3 & Class A water operations. Both work alternating night and day shifts
for the City of Colorado Springs Water Department. Current operations include Third interview: Judy Simonson of Simonson & Associates,
Inc. Administration – costs – maintaining costs. She has three employees on staff beside
herself. Open to ala carte on an
hourly basis. She has 2 other special
districts as clients. She would come
to a Board meeting once every six months.
Her office is located in Fourth Interview: Terry Malcolm for administration and
management. Mr. Malcom operates the
Cascade Metropolitan Water District, a former privately owned water company
that has been around for almost 100 years.
Their mains are in bad shape due to neglect prior to CMWD. They just obtained a new office building in
Cascade. They have a room for meetings
and record storage. They obtained a
grant that saved their District by hiring a grant writer. They will handle all bi-monthly billing,
management, and administration. He
will charge $1,000 per month. Their
capabilities, which include on-site self-contained payroll, postings,
accounting, auditing duties, and state of the art computer programs, are
offered to the District. They would
also provide primary reports, consumer confidence reports, check registers,
and customer service. In January they
will have their new offices up and running. Discussion ensued regarding the merits and
constraints of all bidders interviewed. Director Billings
made a motion to award the contract for the District’s system operator to
David Barwick & Chris Strole with contract bid price to be negotiated
with contractor during contract negotiations.
Director Billings also motioned to award the District’s administration
and management contract to Terry Malcolm. Upon motion duly made, seconded by
Director Biondo and unanimously carried, was approved. |
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Adjournment |
There being no further business
to come before the Board, and upon motion duly made, seconded and unanimously
carried, the meeting was adjourned at _________________________________________ Secretary for the Meeting |